powerJobs offers an innovative solution for integrating Autodesk Vault Professional with external services like Adobe Sign, revolutionizing the document approval and signing process. This integration enables seamless workflows that enhance document management, tracking, and collaboration both within and beyond the organization.
Key Features of the Integration
Automated Job Processing: powerJobs facilitates automating tasks such as approving and signing documentation and creating agreements in Adobe Sign directly from Vault. This eliminates manual steps and reduces the risk of errors.
External Approval Capability: One of the standout features of this integration is the ability to involve external stakeholders in the approval process. This means that customers, suppliers, or other collaborators who do not have access to Vault can still review and sign documents.
Enhanced Tracking and Accountability: By leveraging Adobe Sign, the integration provides detailed tracking of the approval process. Information such as who signed, when, and from which device is captured and stored ensures transparency and accountability.
Visibility on Document Content: Approvals occur directly on the visible PDF document, ensuring that stakeholders review the content before signing. This adds an extra layer of assurance compared to internal approvals that may not involve direct interaction with the document.
Email Notifications: The integration sends automated email notifications to signers, ensuring they are promptly informed of required actions. This streamlines communication and reduces delays in the approval process.
You can now automate approvals, tracks signatures, and enable uninterrupted external collaboration directly within Autodesk Vault.
Practical Use Cases
Supplier and Customer Approvals: Send drawings or contracts to external parties for approval and ensure the process is digitally captured and stored.
Cross-Department Collaboration: Facilitate approvals between departments by providing a unified platform for document signing and tracking.
Regulatory Compliance: Ensure that approval processes meet industry standards and regulatory requirements by maintaining a detailed audit trail.
Benefits of Using POWERJOBS for Integration
Efficiency and Automation: By automating repetitive tasks, powerJobs saves time and allows teams to focus on more critical activities.
Improved Collaboration: The ability to engage external parties in the approval process fosters better collaboration and streamlines communication.
Secure and Reliable Approvals: Digital signatures captured through Adobe Sign are legally binding and provide a secure method for approving documents.
Seamless Workflow Management: The integration ensures that documents move through their lifecycle stages smoothly, from "Work in Progress" to "Released," only after all required approvals are in place.
Here is an example showcasing how COOLORANGE powerJobs can integrate Autodesk Vault with Adobe Sign
Workflow Description:
An attempt is made to change the state of an .IDW file from "Work in Progress" to "Released."
The system blocks the action due to missing signers and prompts the user to set the "Signers" property on the file.
The user adds the email addresses of required signers in the file properties and saves the changes.
The file’s state is updated to "For Review," triggering a job in Vault’s job queue.
The powerJobs processor executes the job, creating an agreement in Adobe Sign.
The file appears in Adobe Sign, ready for review, and email notifications are sent to signers.
Signers review and digitally sign the document via Adobe Sign.
Once signed, the file in Vault transitions to the "Released" state.
powerJobs provides a powerful framework for integrating Autodesk Vault Professional with external services like Adobe Sign. This capability not only enhances document approval workflows but also bridges gaps in collaboration by enabling external stakeholders to participate seamlessly. By adopting this integration, organizations can achieve greater efficiency, accountability, and flexibility in their document management processes.