Table of contents
1.) Tired of chasing down the latest engineering drawings?
2.) The Solution: Automating document distribution with powerJobs
3.) How it works - A step-by-step look
4.) The Impact: What this means for your team
5.) Make Autodesk Vault work smarter for you
6.) Download the free 30-day trial of powerJobs
Tired of Chasing Down the Latest Engineering Drawings?
If you've ever walked onto the shop floor and heard: "Where's the latest drawing?" or "I think I'm working with an outdated version..." — you know how frustrating and expensive mismanaged engineering documents can be.
For manufacturing and engineering teams, ensuring production workers always have access to the right design at the right time is non-negotiable. Yet, manual processes slow everything down:
❌ Engineers waste time manually generating PDFs.
❌ Production workers risk using outdated drawings.
❌ Teams rely on email threads, printouts, and file copies instead of a centralized system.
But what if you never had to worry about this again?
With powerJobs, you can automate the entire process—ensuring the latest, approved design files instantly reach production, procurement, and quality teams. No delays, no errors, no searching.
The Solution: Automating Document Distribution with powerJobs
Here’s how we fix this once and for all:
When a file is released in Vault, powerJobs automatically generates a watermarked PDF from the original Vault file.
An email notification is sent—informing the right teams instantly.
A Vault Thin Client link is included, so shop floor workers can open the latest file with a single click.
The PDF and Thin Client links are attached to the ERP system, ensuring everything is centralized and accessible.
The result? No more outdated drawings, no more manual work, and a seamless process that keeps production moving without delays.
How It Works – A Step-by-Step Look
1.) Automated PDF Generation with Watermarks – No More Manual Work
When an engineering file reaches a "Released" state in Vault, powerJobs instantly:
Creates a PDF with a watermark for security and compliance.
Stores the PDF in a designated folder in Vault—no extra clicks needed.
Ensures the right version is always accessible, without any risk of human error.
Want to add custom details like “FOR REFERENCE ONLY” or a timestamp? No problem—powerJobs makes it easy to personalize watermarks.
This ensures every generated PDF is marked appropriately, improving document control and compliance.
2.) Instant Email Notifications - Keep Everyone in the loop
No more waiting for someone to manually notify the team. Once a drawing is processed:
📩 An automated email is sent to production, quality, and procurement.
🔗 The email includes a direct Vault Thin Client link for instant file access.
📁 Key details like file version, approval status, and timestamps are included.
Imagine this: Instead of asking around for the latest drawing, shop floor workers get notified instantly and access it with a single click.
3.) Providing Easy Access with Vault Thin Client & ERP Integration
Production workers often need quick access to design documents without installing Vault client software. Vault Thin Client provides a web-based interface to view released documents.
powerJobs embeds a Vault Thin Client URL in the email notification, allowing direct access to the file. This means shop floor workers can simply click the link to view the latest drawings.
Additionally, the generated PDF and the Vault Thin Client URL can be automatically attached to the corresponding item in the ERP system, ensuring all stakeholders have centralized access to the latest design data.
Benefits of Vault Thin Client & ERP Integration
No need for additional software installation.
Ensures production teams always access the latest version.
Enhances workflow efficiency by reducing document lookup time.
Centralized access to drawings directly from the ERP system.
The Impact: What This Means for Your Team
By automating file publishing, distributing & notifying other deparments, manufacturing teams can:
Eliminate manual PDF creation – powerJobs automates document publishing based on lifecycle state.
Enhance document security – Watermarks ensure compliance and prevent misuse.
Improve communication – Automatic email notifications keep teams informed.
Streamline access – Vault Thin Client links provide instant file access for production workers.
Enhance ERP integration – PDFs and URLs are automatically attached to ERP items for centralized access.
Make Autodesk Vault Work Smarter For You
If you’re still manually generating PDFs, waiting for emails to circulate, or dealing with version confusion, it’s time for an upgrade.
powerJobs makes document automation effortless, ensuring your teams always have the right data at the right time—without the hassle. The added integration with ERP systems further enhances accessibility, making engineering data easily available across the organization.
If you are now interested in getting a first-hand experience of powerJobs, try out our 30-day free trial version by yourself.
You can also book a free live demo with our experts now!